- What is a sponsored
- What are the benefits
of writing a grant?
- How can I find
- How far in advance
should I submit my proposal to OSR?
- Why is institutional
review and approval of grants or contracts
- How do I know if I
should work with OSR or with the development
office when I am submitting an application to a
- Who can submit an
application for a grant or contract?
- What are the
different kinds of proposals?
- How long does it take
to prepare an application?
- Whom do I contact
when my proposal involves the use of human
subjects and animal subjects?
- What are the duties
of a principal investigator?
- What if the sponsor
rejects my proposal?
- How can I find out
why my proposal was rejected?
- What are the current
fringe benefit rates?
- What are the current
Indirect Cost, or Facilities and Administrative,
What is a sponsored project?
Sponsored projects are research; training;
and instructional projects involving funds, materials, or
other compensation from outside sources under agreements
which include terms that bind the University to a line of
scholarly or scientific inquiry; the involvement of a
line-item budget; require financial reports; require the
award to be subject to external audit; require the return
to the sponsor of unexpended funds; and terms that
provide for the disposition of property that result from
What are the benefits of writing a grant?
Essentially, a grant can help in many
ways in an academic career: accomplishment of a research
project of special interest; development of curriculum
vitae and accomplishments for promotion and tenure
consideration; development of a network among
professionals with similar interests; attracting
additional resources, such as equipment or students;
providing opportunities for graduate or undergraduate
students to participate in a funded project and to pursue
research interests of their own; obtaining funding for
research that will lead to an article or book; building a
reputation in a field of interest; adding to the
accumulated knowledge of a particular field of study;
making an important breakthrough in an academic or
scientific problem; gaining experience in managing a
project, people and a budget; etc.
How can I find funding opportunities?
The University Office of Sponsored Research
disseminates information on external support for research, training, and
scholarly activity to the academic community. The Office has
access to summaries of research interests of federal agencies, private
foundations and health organizations. Application forms and
guideline materials are also available. The office maintains a
database of faculty research interests (for those faculty who have
registered) to match faculty interests with funding opportunities as
they are announced. The Sponsored Research Coordinator, may be
contacted for information and to register research interests at
How far in advance should I submit my proposal to
The deadline for receipt of complete,
final proposals is 7 working days prior to the sponsor's
receipt date or sponsor's postmark date. This
deadline also applies to proposals which are submitted to
sponsors via electronic means as these proposals often
require detailed editing on the part of the Office of
Sponsored Research. This deadline provides adequate
time for reviewing the proposal, obtaining necessary
institutional endorsements, photocopying, and mailing to
the sponsor. All proposals require the endorsement of
Directors or Deans before final submission to the Office
of Sponsored Research. Applications should be
submitted only in their final form and individual sections should not be
forwarded to OSR as completed.
Why is institutional review and approval of grants
or contracts required?
When applying for funding, the
proposal is made on behalf of Long Island University
unless restricted by the sponsoring agency to individual
(not organizational) applicants. The University is the
official recipient of the grant funds and is fiscally
liable for the appropriate expenditure of funds and for
ensuring that the terms and conditions of the grant or
contract are met programmatically. The University
also must respond to fiscal and programmatic audits by
the funding agency. It should be noted that many
sponsors of research projects will not make awards to
individuals. The authorized institutional official
for Long Island University is the Vice President for
Academic Affairs. The Vice President's signature on
a proposal is an indication that the University will
comply with all applicable terms and conditions of award
and attests to the fact that the administrative, fiscal,
and scientific information in the proposal is true and
complete and in conformance with governing Federal and
organizational requirements. The University is not
obligated to honor or accept grants or contracts that
have not been reviewed by the appropriate office(s) and
that have not received institutional approval and
How do I know if I should work with OSR or the
development office when I am submitting an application to
OSR works closely with the Office of
Foundation and Corporate Relations to coordinate
activities and to assure that there is no conflict
between research and development. OSR has primary
responsibility for all applications which are to support
the research and scholarly activities of individual
faculty, students, and staff. In cases where it may
be unclear which office has primary jurisdiction, please
contact the Assistant Vice President for Sponsored
Research or the Director of Foundation and Corporate
Relations for guidance.
Who can submit an application for a grant or
All faculty and professional staff are
able to submit proposals with appropriate institutional
approvals for research or educational support to agencies
and organizations outside the University. Students
seeking support where the proposals requires an
institutional endorsement must submit the application in
the name of the major faculty advisor.
What are the different kinds of proposals?
A proposal for a new project or a new
direction in research that has not been funded before is
a NEW proposal. It competes with all other new proposals
and is evaluated in all areas pertinent to the sponsor. A
proposal for a RENEWAL competes with other proposals for
approval and funding, even if it is a project that has
been funded before, but in this case it will also be
reviewed on its progress during the period of the
original award. A proposal that has been approved for
funding for more than one year, but requires an annual
submission for a non-competing review, is called a
CONTINUATION. A continuation is reviewed for evidence of
progress and adherence to the original proposal before
the allocation of money is made for the next year. A
SUPPLEMENT is made to an existing grant during the
funding period and usually does not require competitive
How long does it take to prepare an application?
One of the most persistent problems
for Principal Investigators is the timing of proposal
preparation. The answer varies by type of proposal and
experience of the Principal Investigator. A proposal to
develop a new direction in research takes considerably
longer to prepare than a renewal or resubmission.
Principal Investigators with proven track records may
allow as much as 6-8 months to prepare a major new
proposal; anything less, they insist, cuts down the
chances that the proposal will be acceptable and funded.
A renewal proposal for an ongoing project. however, may
be put together in 4-6 weeks. Obviously, Principal
Investigators must be constantly thinking of the next
Whom do I contact when my proposal involves the use
of human subjects and animal subjects?
In accordance with Federal and State
Law, the University is mandated to review and approve
research (sponsored or unsponsored) and educational
activities that involve human subjects or vertebrate
animals. The Assistant Vice President for
Sponsored Research reviews such activities for compliance
with relevant policies and procedures. Investigators
should contact the Chair of the appropriate institutional
committee or the Office of Sponsored Research if they
require assistance and/or information regarding the
various applications and approval processes.
What are the duties of a principal investigator?
The Principal Investigator (PI; may
also be known as program director or project director,
PD) is the individual designated by the grantee
responsible for the scientific or technical aspects of
the grant and day-to-day management of the project. The
Principal Investigator must have a formal appointment
with the applicant organization. The PI is a member of
the grantee team responsible for ensuring compliance with
the financial and administrative aspects of the award.
He/she works closely with designated officials within the
grantee organization to create and maintain necessary
documentation, including both technical and
administrative reports; prepare justifications; ensure
that support of research findings is appropriately
acknowledged in publications, announcements, news
programs, etc.; and comply with organizational as well as
What if the sponsor rejects my proposal?
Very few researchers have all their
proposals funded. Rejection should never be seen as
condemnation of the Principal Investigator, the project,
or the proposal. In just about every round of proposals
to any agency, more are rejected than accepted, and the
goal is to substantially reduce your chances of
rejection. The "Golden Rule of Rejection is
Recovery." Not only recovery from the psychological
blow but recovery of any information that can improve
your chance the next time, whether for the same project
or subsequent projects. The same review process exists
when the proposal is submitted for the second round.
How can I find out why my proposal was rejected?
Most sponsors, especially federal
agencies, will provide the Principal Investigators with
copies of the internal reviews and comments. For example,
the National Science Foundation will send verbatim copies
of all reviews to Principal Investigators. It must be
recognized that funding depends on the reviewers'
comments, the level of resources available to the funding
agency, and the number of proposals received. It is often
the reviewers' comments that provide the most information
and insight as how a proposal or project might be revised
and have its chances of funding increased.
Reviewers' comments are not normally
provided to institutional officials, even when requested.
Reviewers are selected from the scientific community with
the understanding that their names will not be disclosed
in association with their reviews and their reviews will
be provided ONLY to the Principal Investigator. Principal
Investigators are encouraged to contact the funding
agencies directly to obtain information on any unfunded
What are the current fringe benefit rates?
Please see the Facility and Administrative Costs
What are the current Indirect Cost, or Facilities
and Administrative, rates?
Please see the Facility and Administrative Costs