Digital Initiatives Department / Art Slide Library
Policy and Procedures for Patrons
The librarians and staff are pleased to assist you in using our
collection of more than 100,000 images. To better serve our
patrons, and in accordance with library procedures, we have
established policies reviewed below.
I. USE OF SLIDES
Members of the faculty who have utilized the image collection in
the past may continue to select their own slides for class lectures
and presentations. New patrons and students will receive assistance
each time they visit the library. As usual, librarians and staff
members will be happy to guide all patrons through the collection
Borrowing and Returning Slides:
For those familiar with the collection and all new patrons, a new
system for borrowing and returning slides has been established:
- Patrons will be provided with plastic slide sleeves and asked to
load the sleeves with their selected slides for photocopying.
- Slides should be returned in sleeves.
- Student staff members are responsible for checking slide loans in
and weeding out damaged slides for repair or replacement.
This system for borrowing and returning images is in place in
many other universities, and is a useful tool for tracking image
circulation and generally improving the integrity of the collection.
Please allow yourself a few extra minutes for this procedure.
Availability of Slides
As with any busy lending library, we cannot guarantee the
immediate availability of images. Although we hold multiple
copies of frequently used and popular images and are constantly
adding resources to the collection, several faculty members may
need the same image during the course of the semester. We suggest
that you gather your slides well in advance of your class lectures
and notify the staff of important images missing from the library.
This will enable us to track its circulation or produce a new slide if
necessary. Please note that producing slides requires a minimum of
3 weeks. (See more on production of slides below.)
Circulation of Slides:
We encourage faculty members to return slide loans within three
weeks. If specific, extenuating circumstances require a longer loan
period, please see the faculty librarian in charge or a staff member
to arrange a renewal.
Students must have a current C.W. Post identification card if they
wish to use the library. They may select slides 10 days in advance
for use during class presentations. Their slides will remain in the
library during that period and removed on the presentation date.
Students must return images the very next day.
Student teachers; please see the faculty librarian to make special
- Do not alter labels (if you suspect an error, report it to a library staff member)
- Do not write on labels
- Do not number slides for your presentation
We are pleased to assist students with individual or group projects.
However, because of space restraints, we can not accommodate
large groups. If a class has been assigned to utilize the collection,
please notify us in advance so that we can assign time slots for
II. PRODUCTION OF SLIDES
We are equipped to photograph images and produce slides. Slides
produced by the slide library become the property of the library.
A minimum of 3 weeks is required to photograph, develop, mount
and catalogue the slides.
Faculty Slide Requests:
Because of budgetary restraints, please limit your slide requests to
pertinent images for teaching and collection development.
Although it remains our policy to provide the best service possible
to each patron, the library reserves the right to limit the number of
slide requests when necessary.
- Please provide images in books etc. and clearly note your request (page
and/or plate number). You may be called upon to provide additional
cataloguing information not readily available to the library staff.
- It is necessary to leave materials to be photographed (book, magazine,
etc.) with the library staff until the slides are mounted and catalogued.
- As in the past, materials from the CWP Library collection must be
checked out by the faculty member making the slide request, and he or she
is responsible for returning the materials after the slides are catalogued.
The generous circulation policy provided by the Library will allow ample
time for slides to be processed.
- Please give your requests and materials to a faculty librarian.
Student slide requests are addressed on an individual basis and subject to staff
availability and the needs of the collection.
As a rule, we produce 3 slides of each image. If it is an image that will be used widely,
or in a course with multiple sections, we will produce additional copies. Conversely, if
you know one of your images will have very limited use, please let us know so that we
will not waste limited resources.
Plan in advance!
Producing slides is costly in terms of staff and resources. To ensure that your needs are
met for a given semester, we suggest that you submit your requests as early as possible
before the start of each semester.
Slide Copyright Guidelines:
It is implicit in the lending of slides that the borrower agrees not to duplicate or reproduce images.
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