Office of Information Technology
This document describes the general policies covering the use of the Office
of Information Technology Facilities. “Information Technology” means any
use of Campus/University-owned/purchased computing machinery (central processors,
printers, terminal, microcomputers, and other types of peripheral equipment),
software (programs and documentation) related to teaching, learning and
research activities, and related facilities (computing rooms, dial-up connections,
Internet resources). Every user of university computing resources
is expected to understand and follow these guidelines.
Access to the Office of Information Technology Network and Computer Accounts
Users gain access to the campus computer network by either being assigned
personal computer “account” or through the use of one of the many “anonymous”
accounts (Campus-wide Educational access account) that provide read/execute
only access to the many software packages on LIUNET. These accounts (anonymous
or personal) will from hereon be referred to as “accounts”.
Possession of a computer account allows the user access to network software
and services of peripheral devices such as printers and plotters.
The Office of Information Technology provides access to computing for
members of the Long Island University community. We provide services appropriate
for the needs of particular users, within the framework of needs and objectives
of the Campus/University. Computer access is made available to individuals
and organizations, according to the guidelines which follow.
Students who have graduated from Long Island University, and received a
diploma are considered alumni. Alumni in possession of a valid alumni card
are granted access to the general computer labs and access to all network
software, however they are not entitled to a personal user account or e-mail
Organizations which are officially part of the Long Island University community
may apply at the Office of Information Technology to use the computing
facilities. The application must include a written description of the computing
needs of the organization. One specific group member must be designated
as the computer account manager, and that person is responsible for all
computing activities of the organization account. Organization accounts
will expire upon the organizations disbanding, or upon one year of inactivity.
At Southampton special accounts are not created for organizations.
However, members of the organization have access to a common area for filesharing.
Academic Departments can have a general account similar to the type offered
to College Organizations. Departmental accounts follow all of the rules
and regulations of a College Organization.
Faculty members, upon filling out an account request form, will be assigned
Network accounts on the campus network for his/her use in teaching and
research activities. Faculty accounts will expire upon leaving the University,
or upon one year (except during the case of a Sabbatical) of inactivity.
Each staff member who has computing needs which support the overall goals
of the University may apply at the Office of Information Technology for
a computer account on the campus network. Staff accounts will expire upon
leaving the University, or upon one year of inactivity.
All registered University students will have access to the local computer
network via one of the campus computer facilities, using a Campus-wide
Educational access account. Once a person ceases to be a registered
student (unless they are considered alumni) they will not be permitted
use of the computer facilities.
High school students and others who are taking classes as “special students”
will be able to use the computing facilities as covered in the paragraph
for students. They will be subject to the same policies as regular students.
A special student will be able to use the facilities until he/she is no
longer classified as a student.
Approval of Account Applications
The Chief Information Officer will approve/ disapprove requests for all
accounts on the Campus network.
Cost of Computing
Users of the Long Island University computing facilities are not, in general,
charged for the use of those facilities. The Office of Information Technology
will provide reasonable supplies of expendable resources (e.g. paper) for
publicly accessible peripherals such as printers and plotters. However,
the Office of Information Technology reserves the right to levy charges
for special supplies or services, and for computer use by campus organizations
and individuals or organizations that are not part of the campus community.
General Use Policies Account Access
In general, no person may use, or attempt to use, any computer account(s)
other than his/her own assigned account(s).
In general, no account owner or manager may lend his/her account(s) to
A user should only access, or attempt to access, files in his/her own account(s),
or files which have been made accessible to him/her, or files which have
been made publicly accessible by the file owners.
Each account owner or manager is responsible for all computing activities
involving that account, and will be held liable for any misuse of that
Any exception to the access policies stated above must be approved in writing
by the Chief Information Officer.
Proper Use of Computing Resources
University computing resources may not be used for any activity that is
contradictory to the educational goals of the University. It is not to
be used for work which is related to an individual’s private (non-Campus
University computing resources may not be used for any activity that violates
the Campuses’ policies on academic honesty.
University computing resources may not be used for any activities which
intimidate, threaten or harass individuals, or which violate the Campuses’
policies concerning relationships between Campus constituencies.
Using the electronic mail systems, Newsgroups or the World Wide Web to
send or post obscene or threatening messages is strictly prohibited and
subject to appropriate disciplinary action as well as loss of computer
privileges and may be subject to criminal punishment as defined by law.
University computing resources may not be used for profit-making or commercial
purposes, unless special arrangements have been made with the University.
University computing resources may not be used for partisan political activities.
No person may possess or use programs that violate or hamper another person’s
use of computing resources. Examples of such programs are those that attempt
to control terminals or PCs obtain another user’s passwords, acquire another
user’s files, viruses, etc.
The use of private computer games, except as they relate to course work
involving programming assignments, is not allowed.
Every user is expected to use the computing facilities in a manner which
does not infringe upon use of those facilities by other people and which
does not waste software resources or hardware resources.
Use of Licensed Software
No user is allowed to store or use private copies of licensed software
(except that provided by the Office of Information Technology) on any Office
of Information Technology computer system unless the user provides the
Office of Information Technology with a copy of a license agreement allowing
Stolen or bootleg copies of software are not permitted on any University
Campus Computing system.
No user may copy, or attempt to copy, any proprietary or licensed software
provided or installed by the Office of Information Technology. This includes
software on the campus network as well as any Office of Information Technology
Ownership of Software
All software developed using Office of Information Technology facilities
and/or stored on a campus computing system is the property of Long Island
University. Exceptions to this rule are available only in accordance with
rules governing tenure, grants, and faculty development. Any exception
to this policy must be arranged with the Chief Information Officer or the
Office of the Vice President for Academic Affairs.
Allocation and Maintenance of Computing Resources
Each Departmental, Faculty, Organization or Staff account will be assigned
storage space (a quota) on one or more disk storage devices. Users may
apply for additional quota by filling out request forms located at the
Office of Information Technology.
Each account owner or manager is responsible for maintaining the account
and files stored in the account. This maintenance includes removing old
and unused files, backing up files to diskette, reading LIUNET NEWS to
be aware of changes in computing procedures, and changing the account password
regularly to prevent other users from gaining access to the account.
It is the responsibility of the users to backup their own files. The Office
of Information Technology will provide limited storage of user files on
private magnetic tapes, according to the following operational procedures:
Users may purchase their own magnetic tapes under direction from the Office
of Information Technology.
Users who want files copied to or from a private tape must give a written
request detailing the requested transfer to the Chief Information Officer
or his designated representative.
The only files which the Office of Information Technology will copy from
or to a user’s tape are files which contain easily identifiable information
(data, clearly documented source listing, documentation). No compiled programs
or proprietary software may be copied from or to a users tape, except as
covered in the paragraph “Use of Licensed Software.”
Account and File Security
The Office of Information Technology makes strong efforts to maintain the
security of account numbers, passwords, directories and files. However,
no computer system is truly secure, and it is possible that some user could
gain access to another user’s account through actions or accidents beyond
reasonable control. Each user must take full advantage of password and
file protection security mechanisms provided by the Campus Network.
The Office of Information Technology will carry out regular backup procedures
to maintain relatively current copies of all users files stored in accounts.
Notification Of Changes In The Computing Environment
The Office of Information Technology will announce all non-transparent
changes in operating procedures, hardware and software at least one week
before the change is to take place. Such announcements will be made using
the LIUNET NEWS or system broadcast messages. At Southampton typing
NEWS will give the latest information about the state of the network, and
any major projects being worked on.
Policy Enforcement and Modification
Interpretation of Policies
The Office of Information Technology staff is responsible for interpreting
the general computing philosophy and policies of academic computing at
Long Island University, in consultation with the Computer Users Committee
when appropriate, and for implementing operational procedures to support
the philosophy and policies.
Examination of Computer Accounts
The Office of Information Technology reserves the right to examine any
information stored in any account on any campus computer system, after
giving the user prior (24 hour) advance notice. The Chief Information Officer
may authorize examination by an Office of Information Technology staff
member of any files, pro-grams, passwords, accounting information, printouts,
tapes, or other computing media used on campus computer systems.
Violations of Computing Policies
The campus may take disciplinary and/or legal action against any individual
who violates any of the campus computing policies.
The Office of Information Technology may temporarily or permanently suspend
an individual’s use of campus computing facilities. Generally, a person
violating the policies for the first time will have his/her computing privileges
suspended for two semester weeks. A second violation will result in a suspension
of computing privileges for the semester. Such suspensions may be imposed
regardless of any computer-related course work the student may have. Hence
students should be aware that a suspension of computing privileges may
have serious academic consequences.
The Office of Information Technology will report any violation of computing
policies that bear on academic dishonesty or plagiarism to the appropriate
campus committee(s), the Associate Provost for Student Affairs and/or any
other appropriate University entities. These Committee(s) will pursue
such reports by their usual procedures and this process will be independent
of any action taken by The Office of Information Technology.